This Privacy Policy (“Policy”) applies to the websites, applications, and electronic communications on which it appears. The Policy describes how B5 Systems (“we” or “us) uses the Personal Information that we collect, receive, maintain, and store about you. Please read this Privacy Policy carefully, by interacting with us you consent to this Policy.
SECTION 1 – TYPES OF INFORMATION COLLECTED
We collect a range of Personal Information. “Personal Information” is information that identifies, relates to, describes, or is reasonably capable of being associated with or linked to an individual. When we combine Personal Information with other information (i.e., information that does not, on its own, identify you), we treat the combined information as Personal Information.
SECTION 2 – CONTACT AND DEMOGRAPHIC INFORMATION
If you register for an account, sign up for our newsletter, submit an inquiry, or make a purchase we may collect your contact and mailing information. This may include your email name, address, and phone number. We may also collect your age to verify your ability to purchase our products.
SECTION 3 – PAYMENT INFORMATION
If you make a purchase through our website, we will collect your payment information including your credit card information and billing address. We will also collect your purchase details.
SECTION 4 – EMPLOYMENT INFORMATION
If you apply for employment with B5 Systems, we will collect your employment and work history, as well as personal information related to your potential employment. This may include your education and employment history, address and contact information, demographic information, and any other information included in your resume or application.
SECTION 5 – ACCOUNT INFORMATION
If you create an account with us, you will create and provide us with a username and password and may upload other personal information through our customer portal. We may also collect your purchase information.
SECTION 6 – LOCATION DATA
While navigating the sight your mobile device or browser may share your location data, both through Wi-Fi and GPS. B5 Systems will collect this information based on the settings of your phone and browser.
SECTION 7 – USAGE
We may also collect usage and device information when you visit our website. This may include information about the browser, operating system, and/or device identifier for the device you are using, your ISP and IP information, your navigation activity on the website, as well as the websites that you came from and the site you visit when you leave.
SECTION 8 – METHOD OF INFORMATION COLLECTION
We collect personal information in a variety of ways. We collect information directly from you; for example, when you register an account on the website, make a purchase, submit a job application, or correspond with us through the website. We also collect information from third parties. For example, we work with business partners, subcontractors in technical and delivery services, advertising networks, analytics providers, and search information providers. We also collect information from you passively. Our website uses tracking tools like cookies, pixels, and web beacons. We may do this both on our website and in emails that we send to you. Through these tools we collect information about users over time when you use our service. This collection includes usage and browser information. We may also have third parties collect Personal Information in this way. For more information about the trackers that we use, please see Section 6 of this Policy. Additionally, if you enable location data on your device, this data will be collected passively based on the location settings on your device.
SECTION 9 – COMBINING INFORMATION
We may combine Personal Information we obtain. For example, we may combine information that we have collected online with information that we have collected offline, for instance during calls between you and our support team. We may also combine information that we have collected across other third-party sites or from other third parties with information we already have. Finally, we may combine information across devices.
SECTION 10 – HOW WE USE PERSONAL INFORMATION
We will use your Personal Information to fulfill your purchases and offer our services, respond to your requests and inquiries, as well as to send you communications. We also use your Personal Information to communicate with you for transactional purposes. For example, we might contact you about this Policy or our Terms of Service.
We may also use your Personal Information to improve our website, products, and services. This may include using your information to customize your experience with us. We may also use your Personal Information for the security of the website and our company, our customers, and other third parties. We may also use your Personal Information to protect against fraud and other malicious activity.
We may also use your information for marketing purposes. For example, we may send you information about new features on the website, new services we offer, and special offers. When legally permitted, this may also include using your information to serve you ads and to tell you about products or offers available through third parties we think you might find interesting. These might be our own offers, or third party offers, or products we think you might find interesting.
Finally, we may use your information for other purposes, as permitted by law.
SECTION 11 – SHARING PERSONAL INFORMATION
We may share your Personal Information in the following circumstances:
SECTION 12 – COOKIES AND OTHER TECHNOLOGIES
We collect information about users over time on the website by using several common types of cookies and other tracking technologies including web beacons, pixels, and flash cookies. We also have third parties that collect information in this way on our behalf and for their own purposes. Cookies are small files that download when you access certain websites. Web beacons, pixels, and other tracking technologies operate independent of cookies.
SECTION 13 – YOUR CHOICES
You have certain choices about how we use your Personal Information. You can opt out-out of certain marketing by following the instructions included in the email, or text, correspondence. You can also send us a message by submitting a form. Please note that, even if you unsubscribe from certain correspondences, we may still need to contact you with important transactional or administrative information, as permitted by law.
SECTION 14 – CHILDREN UNDER THE AGE OF 13
The website is meant for adults, and we will not knowingly collect personally identifiable information from any person under the age of 13 without permission from a parent or guardian. The website is not designed to attract the attention of persons under the age of 13. If you are a parent or legal guardian and think your child has given us information you can send us a message by submitting a form.
SECTION 15 – CALIFORNIA PRIVACY RIGHTS
Pursuant to California’s Shine the Light statute (Cal. Civ. Code Sec. 1798.83), you can control if we share information with third parties for their marketing purposes. To opt-out of us sharing your information with third parties for such promotional purposes, Send a message to marketing or write to us in the “Contact Us” section of this Policy and include “Marketing Opt-Out” in your request.
In addition, pursuant to the California Consumer Privacy Act of 2018 (“CCPA”), California residents have certain other rights concerning their personal information. This section describes (1) the categories of personal information, collected, and disclosed by B5 Systems, subject to California privacy law, (2) your privacy rights under California privacy law, and (3) how to exercise your rights.
When we use the term “personal information” in this section, we mean information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a consumer or household.
a. Personal Information we Collect If you are a California consumer, please be aware that we collect, process, and maintain personal information to fulfill certain business purposes related to our website. We will not collect additional categories of personal information or use personal information collected for additional purposes without providing you notice. Within the preceding twelve (12) months we and our service providers have and may collect, and you may consent to provide, the categories of personal information set forth below. We disclose each of these categories of personal information with our service providers for our business purposes (to enable the service providers to provide their services) and as otherwise described in the “How We Use Personal Information” section above.
Your Privacy Rights
| Privacy Right | Description |
| Notice | You have the right to be notified of what categories of personal information will be collected at or before the point of collection and the purposes for which they will be used and shared. |
| Access | You have the right to request the categories of personal information that we collected in the previous twelve (12) months, the categories of sources from which the personal information was collected, the specific pieces of personal information we have collected about you, and the business purposes for which such personal information is collected and shared. You also have the right to request the categories of personal information which were disclosed for business purposes, and the categories of third parties in the twelve (12) months preceding your request for your personal information. |
| Data Portability | You have the right to receive the personal information you have previously provided to us. |
| Erasure | You can request to have your personal information deleted from our servers and we will direct our service providers to do the same. However, please be aware that we may not fulfill your request for deletion if we (or our service provider(s)) are required to retain your personal information for one or more of the following categories of purposes: (1) to complete a transaction for which the personal information was collected, provide a good or service requested by you, or complete a contract between us and you; (2) to ensure our website integrity, security, and functionality; (3) to comply with applicable law or a legal obligation, or exercise rights under the law (including free speech rights); (4) to otherwise use your personal information, internally, in a lawful manner that is compatible with the context in which you provided the information. |
| To Opt Out | You can request to opt out of us selling your personal information. To exercise this right please complete this form with the subject “Do Not Sell My Info”. |
c. How to Exercise Your Rights
If you would like to exercise your rights listed above, please submit (or have your authorized agent send) this contact form. You have a right not to receive discriminatory treatment by any business when you exercise your CCPA rights. While we take measures to ensure that those responsible for receiving and responding to your request are informed of your rights and how to help you exercise those rights, when contacting us to exercise your rights, we ask you to please adhere to the following guidelines:
Please note that you do not need to create an account with us to make a request to exercise your rights hereunder.
d. How We Respond to Your Rights
In all cases, we will respond to your request within 45 days. However, where reasonably necessary, we may extend our response time by an additional 45 days, provided we send you notice of such extension first. We will provide the information to you via your preferred delivery mechanism. If the information is provided to you electronically, we will provide you the information in a portable format and, to the extent technically feasible, in a machine readable, readily useable format that allows you to freely transmit this information without hindrance.
Please note that we will not charge you for making a request if you make no more than two (2) requests per year. If you make three (3) or more requests in any given twelve (12) month period, we may refuse to respond to such requests, if determined by us to be unfounded or excessive (e.g. repetitive in nature), or we may charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested. If we refuse to act on the request, we will provide you notice and the reason for our refusal to act.
SECTION 16 – INFORMATION FOR INDIVIDUALS IN THE EU
Individuals in the EU have additional rights relating to the collection and processing of personal information. If you need more information or would like to exercise your rights under the GDPR, you may contact us.
a. Basis for Processing
b. Your Privacy Rights
Depending on applicable law, you may have the right to:
If you wish to exercise any of these applicable rights, please contact us.
Depending on where you live, you may have a right to lodge a complaint with a supervisory authority or other regulatory agency if you believe that we have violated any of the rights concerning Personal Information. We encourage you to first reach out to us by filling out a contact form, so we have an opportunity to address your concerns directly before you do so.
SECTION 17 – STORAGE, SECURITY, AND RETENTION OF INFORMATION
B5 Systems has taken reasonable steps to protect the information users share with us, including, but not limited to, setup of processes, equipment, and software to avoid unauthorized access or disclosure of this information. No transmission of information via the Internet can be entirely secure, however, so please always use caution when submitting Personal Information. We will retain your Personal Information in compliance with the uses described in this Policy, as well as to comply with our legal, financial reporting, or compliance obligations.
We store information inside the United States. If you live outside of the United States, be advised that we may transfer and store your information to the United States. US law may not provide the same protections as the laws in your country. By providing us with your personal information you agree to the processing of it in the United States as permitted by US law. Information transferred from the EU will be subject to the appropriate safeguards pursuant to GDPR and other applicable law.
SECTION 18 – LINKS TO THIRD PARTIES AND THEIR SITES
Our website may include third party content and links to third party websites and services that collect Personal Information. We do not control these third parties and this Policy does not apply to their privacy practices. We are not responsible for the practices of these third parties or how they use information you provide to them. Please read the third parties’ privacy policies carefully.
SECTION 19 – CONTACTING B5 SYSTEMS
If you have any questions about this Policy, or the privacy practices of B5 Systems, please send a message, or write to us at:
1463 Bellbrook Ave. Xenia, OH 45385 Attention: Data Privacy
SECTION 20 – UPDATES
Please note that this policy may be amended at any time. Unless otherwise indicated, any changes to this Policy will apply immediately upon posting to the website so please check our site periodically for updates. We will provide notice of material changes by updating the Policy here and communicating with you in the manner and format in which we typically communicate with you in our regular course of business, as required by applicable law.